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Exhibits

Last Updated (Wednesday, 13 November 2013 10:38)

Exhibit Space Agreement and Reservation

The Red Lion Hotel

1415 Fifth Avenue

Seattle, WA  98101

855-515-1144 or 206-971-8000

GMREC VII exhibitors will be in the Seattle Ball Room 3. Table top exhibits or pull out displays are recommended due to the narrowness of the space. Standard pop up booths can be accommodated, but they may not be able to fit the 8 ft table that is provided. You are responsible for moving all your material to and from your booth space.

Exhibition Company/Organization: ______________________________________________________________________

Mailing Address: ______________________________________________________________________

City/State/Zip (Country Code): ______________________________________________________________________

Tel. Office: ____________________________________

Mobile: _______________________________________

Email: ________________________________________

Web site: ______________________________________

Contact:________________________________________________________________

 

Exhibit Details

$2,450 per booth (refer to space layout) 8ft draped table and 1 chair are included. Please confirm. Each exhibit space has an 8’ x 30” exhibit table In addition to the exhibit fee, exhibitors are provided 2 full registrations at the OREC Member Rate.

1st Exhibitor Pass: Name/Title/Company on badge: ___________________________________

2nd Exhibitor Pass: Name/Title/Company on badge: __________________________________

# Booth Units: _________

50% Payment due upon making this reservation.   Balance due: March 15, 2014.

Please indicate which spot you would prefer. We will make every effort to provide you with the spot you wish to have.

1st Choice __________________________

2nd Choice __________________________

3rd Choice ___________________________

Seattle Exhibit layout


Payment Methods:

Send Check made payable to “Foundation for Ocean Renewables” to:

FOR

Sean O’Neill

12909 Scarlet Oak Drive

Darnestown, Maryland 20878

 

Please complete and return this form to: 7th Global Marine Renewable Energy Conference; 12909 Scarlet Oak Dr. Darnestown, MD 20878

Questions: Sean O’Neill (301) 869-3790, This e-mail address is being protected from spambots. You need JavaScript enabled to view it


7th Global Marine Renewable Energy Conference Exhibit Rules and Guidelines:

1. Exhibit Content: We anticipate that these booths will be professional in nature and display industry standard images and messages relating to ocean energy, renewable energy, policy, technology, services, and products deemed appropriate for this conference.

2. Food: All food items must be supplied and prepared by a licensed caterer who is a certified food handler and carries the necessary liability and workman’s compensation.

3. Beverage: A licensee is responsible for the administration of sale of alcohol beverage and service in accordance with the Alcohol Beverage Control Regulations.

4. Cancellations: 50% booth deposit is due upon making a space reservation prior to March 15, 2013. Full payment or balance is due no later than March 15, 2013. No refunds after March 31, 2013. Booths will be allocated on a first come, first served basis.

5. Audio Visual: If you require audio visual equipment or assistance of any sort, that will be at your own expense and arrangement. Please contact

6. Power Supply: Standard 110/120 volt power is available via wall outlets at no charge.

7. High Speed Internet: High speed internet is available throughout the Red Lion

8. Fed/Ex Kinkos: located

 

FEDEX/KINKOS INFORMATION

There is a nearby FedEx/Kinkos just two blocks away at the Washington State Convention Center. It is located between 7th and 8th avenue on Pike Street. The address is listed below:

FedEx Office Print & Ship Center

735 Pike St #11-13, Seattle, WA

(206) 467-1767

 

Also, a screen shot is depicted below which shows the location of the FedEx/Kinkos (the “A” on the map). The hotel is located at the corner of 5th and Pike (so thankfully it is of close proximity).

FedEx Red Lion

 

CALLING THE RED LION FOR EXHIBITS:

Call the hotel’s general line (206) 971-8000 for any general questions. For example:

.Questions regarding directions

.Questions regarding rooms

.Questions regarding the hotel in general

 

For questions regarding shipping and receiving/event space, please also call (206) 971-8000 and simply state the inquiry. The operator will direct you to the Instant Service Department who works specifically with shipping and receiving and can answer your questions


9. Contact: Foundation for Ocean Renewables, Sean ONeill @ 301-869-3790 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

PSAV (electric, internet, AV equipment) – Chris Owen 206-971-8115 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it

PACKAGE SHIPPING, RECEIVING, AND STORAGE (Inbound & Outbound)

 

The Red Lion Hotel on Fifth Avenue

1415 Fifth Avenue

Seattle, WA 98101

Attn: Group Name/Event on Event Dates

C/O: Contact Name

 

Many customers choose to send supplies and equipment in advance of their event. Please advise your Convention Services Manager of any anticipated deliveries to the hotel at least 14 days prior to the event. When preparing items for shipment, please label them as follows:


Hotel will charge the following handling and storage fees for both inbound and outbound packages, based on weight:

 

0-5 lbs.               $7.00

6-20 lbs.             $15.00

21-50 lbs.           $35.00

Exceeding 50 lbs. $1.00/lb.

Pallets                  $75.00

 

Shipments cannot be accepted or stored by the Red Lion Hotel on Fifth Avenue more than five (5) business days in advance of the function unless the group is willing to pay for storage. Hotel has very limited storage space for crates, pallets or large shipments.  If package(s) require more than a 10’ x 10’ x 10’ holding area, the Hotel will be forced to look at alternative storage solutions to which rental fees will apply as necessary.

 

The Red Lion on Fifth Avenue does not prepare return address labels for clients; please ensure that your deliveries are in order prior to departure. Additionally, please communicate any necessary pick-ups that will need to be scheduled to your Conference Service Manager.

Individual companies will assume full responsibility for materials or equipment shipped to the Red Lion Hotel on Fifth Avenue and/or items left in the banquet/meeting rooms. Hotel will not be responsible for any loss or damage to materials sent to Hotel.

 

PACKAGE SHIPPING, RECEIVING, AND STORAGE (Inbound & Outbound)

PACKAGE ESTIMATE SHEET

 

Conference Attending ___________________________________________________________

Company ____________________________

Contact Name______________________________

Contact Title _______________________________

Contact Phone________________________

Contact Email_____________________________________________________

Please submit this form to your Convention Service Manager at least 14 days prior to the event so that the Hotel can prepare for the package handling and storage needs of the group.

 

Hotel will charge the following handling and storage fees for both inbound and outbound packages, based on weight:

 

Weight

Charge

Number of

Anticipated Packages

(inbound and outbound)

Subtotal

0-5 lbs.

$7.00

$

6-20 lbs.

$15.00

$

21-50 lbs.

$35.00

$

Exceeding 50 lbs.

$1.00/lb.

$

Pallets

$75.00

$

TOTAL

$

 

Date of Pickup___________________  

Date of Drop off _________________________

* Instant Service is open Sunday – Thursday from 6am – 10pm and Friday - Saturday from 6am – 12am